Terms and conditions

Summary

We'll always do our best to fulfil your needs and meet your expectations, but it's important to have things written down so that we both know what's what, who should do what and when, and what will happen if something goes wrong. Before starting any work we will provide you with information about our terms and conditions. The information we provide you with will include costings, services we will provide you with, how you can pay, when you should pay, and what happens if either of us cancel any work.

What do we expect from you

We expect that you have the authority to enter into any agreements with us on behalf of yourself, your child, or your organisation. You'll give us the information we need to provide you with the most appropriate service from the best suited of our team members. We would normally expect for you to complete a referral form prior to an initial discussion. For circumstances where an initial discussion is not necessary we would expect you to provide us with enough information for us to give you an accurate quotation.

What should you expect from us

We agree to provide you with realistic expectations of what can be achieved with our input. Usually following an initial discussion we will provide you with clear costings for any services we recommend. As a service we work inline with the HCPC standards of conduct, performance and ethics. You can expect us to:

Keep records of our work
Be open when things go wrong
Manage risk
Delegate appropriately
Communicate appropriately and effectively
Be honest and trustworthy
Report concerns about safety
Respect confidentiality
Work within the limits of our knowledge and skills
Promote and protect the interests of service users, parents and carers

Key points

Consent

We can't work without your consent. We understand the importance of and make sure to obtain informed consent.

Confidentiality

The health professionals as part of the Kids Feeding Team are members of the HCPC, all team members:

Are able to recognise and respond appropriately to situations where it is necessary to share information to safeguard service users or the wider public
Are aware of the limits of the concept of confidentiality
Respect the confidentiality of those we work with
Understand the principles of information governance and are aware of the safe and effective use of health, social care and other relevant information
Understand the importance of and are able to maintain confidentiality

For more information please read our confidentiality page.

Quotations

Following a request for our service, if appropriate, we will send you a quotation via email. The quotation will itemise the costings for the services we will provide. Work will not be started until this quote has been accepted.

Payment

For individuals requesting our services, payment is made at the time of booking for; initial discussions, assessments and reports. Payment is usually made over the phone by credit or debit card, however alternative payment methods can be arranged if required (for example BACS, *cash or cheque). Ongoing services, such as interventions, will be charged monthly via invoice.

*If you would like to pay by cash then you can pay at reception at one of our clinics. The Kids Feeding Team will not be able to accept a cash payment.

For organisations requesting our services we will request a purchase order or email to confirm acceptance of quote. Payment is then requested by invoice at the end of the calendar month. We accept payment by electronic transfer or cheque.

We reserve the right to charge interest on all overdue debts. The interest we will charge is 8% plus the Bank of England base rate.

Invoices

We issue invoices electronically. Our payment terms are upon receipt of invoice. We're sure you understand how important it is as a small business that you pay the invoices that we send you promptly. As we're also sure you'll want to stay friends, you agree to pay our invoices on receipt of invoice.

Cancellation

If a session is cancelled by you less than 48 hours prior to the appointment, then 100% of the total cost will be payable.

If a session is cancelled by us at any time prior to the appointment we would refund 100% of the amount paid.

Initial discussion

Prior to any assessment we provide an initial discussion to ensure that we provide the most appropriate service and member of the Kids Feeding Team to meet the needs of the child or young person. The initial discussion lasts for an hour to an hour and a half and provides an opportunity for concerns, information and expectations to be shared with us. The initial discussion also includes the time for reviewing previous reports, creating an action plan and email correspondence.

Reports

We charge for reports. The price you pay will be dependent on the length of time the report takes, this will be agreed with you in advance. Costs for reports may be included in a quotation. If a report is subsequently requested following an assessment, or period of intervention, we will provide you with a quotation for the cost.

Reports are most valid when completed immediately following our input. We may be unable to provide comprehensive reports following any break in provision.

Changes and revisions

We don't want to limit your ability to change your mind about what input you would like us to provide. You can change your mind at any point with regards to the services you would like to receive. If you were to cancel services please see above with regards to how we treat cancellations.

Prior to working with you we will have sent you a quotation or costing. If you change your mind about what input you would like us we may provide you with an updated, or separate, quotation or costings.

Reports are based on our professional opinions. We are unable to change our professional opinions within a piece of work.

Sharing of information

Our consent form includes permission to share information with relevant professionals. Professionals usually include; education staff, GPs, therapists and other health professionals. Being able to share information supports a joined-up approach to support and knowledge.

For more information please read our confidentiality page.

Prices

We aim to be transparent as possible with our pricing.

For most services we charge an hourly rate of £90.

Travel charges are calculated on an individual basis and included in quotations when necessary.

Pricing for service level agreements will be agreed individually with each setting.

Price promise

We are happy to discuss how we can match or better any existing provision you may be currently receiving.

Complaints

We aim to provide a positive service at all times. We acknowledge that there may be times when someone is unhappy with the service that they have received. We are happy to deal with any complaints in person or on the phone at the first instance. If the complaint cannot be resolved satisfactorily then it can be raised in writing / email and will be reviewed and responded to by a Director within 7 days.

Service level agreements

We provide schools and education settings looking for regular Kids Feeding Team input with service level agreements. Invoices for any services will be sent at the start of each school term.

A service level agreement will have it own bespoke terms and conditions.

Professional standards

We'll carry out our services in accordance within the standards expected of a HCPC dietitian, speech and language therapist, occupational therapist, psychologist and physiotherapist. Our assistants also work towards the HCPC standards and receive appropriate supervision from our team.

Insurance

We want you to be safe, but if anything goes wrong we want you to be covered. All our services are covered by insurance policies including:

Public liability insurance £2,000,000
Employee liability insurance £10,000,000
Professional indemnity insurance £10,000,000

Hopefully you won't need to access any of the above but it is good to know it is in place.

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